In a bid to enhance administrative efficiency, Sigalagala National Polytechnic has announced a transition from manual to online clearance for all students. According to an internal memo dated November 20, 2024, the new system will take effect immediately, streamlining the clearance process for students across all levels of study.
Key Details of the Transition
The institution’s Registrar, Mr. Bernard N. Jumba, outlined the procedure in the memo, emphasizing that the clearance process will now be fully digital. This change applies to all students, ensuring a unified and convenient approach to handling clearance matters.
The procedure for clearance is as follows:
- Log into the student portal.
- Open the “Admission” tab.
- Click on the “Apply Clearance” tab.
- Select the appropriate “Clearance Reason” from the drop-down menu.
- Click on “Save” to complete the process.
This move eliminates the need for physical clearance forms and manual approvals, offering students a faster, more efficient way to fulfill their clearance requirements.
Why the Shift to Online Clearance?
The shift to an online system reflects Sigalagala National Polytechnic’s commitment to adopting modern technological solutions. The new process is expected to:
- Reduce congestion and long queues during clearance.
- Minimize paperwork and streamline record-keeping.
- Enhance the overall student experience.
Support for Students
To ensure a smooth transition, the administration encourages students to familiarize themselves with the online portal. Those encountering challenges are advised to seek assistance from their respective departments or the Registrar’s office.
Communication to Stakeholders
The memo was copied to key stakeholders, including the Chief Principal, Deputy Principals, Finance Manager, Dean of Students, Academic Heads, Librarian, and the Student Council, ensuring all relevant parties are prepared to support the new process.
A Step Forward
This digital transformation underscores Sigalagala National Polytechnic’s dedication to improving administrative processes and aligning with global standards in education management.
For additional support or inquiries, students can contact the institution’s administrative offices.
